Public Records Request

Public Records

Records Retention Schedule

The Governing Board is responsible for maintaining the public records of this Educational Service Center and to make such records available to residents of Ohio for inspection and reproduction per the Public Records Policy. The Records Retention Schedule dictates how long each record series is going to be retained.  Having a retention schedule enables the AMESC to destroy eligible records on an on-going basis.  The AMESC Records Custodian: 

Teresa McGinnis
PO Box 40
21 Birge Drive
Chauncey, Ohio 45719
740-797-0064

teresa.mcginnis@athensmeigs.com

 

Public Records Request

The AMESC Public Records Policy states:

Each request for public records shall be evaluated for a response at the time it is made. Although no specific language is required to make a request, the requester must minimally identify the record(s) requested with sufficient clarity to allow the Center to identify, retrieve, and review the record(s). If a requestor makes an ambiguous or overly broad request or has difficulty in making a request for inspection or copies of public records such that the Center's Record Officer cannot reasonably identify what public records are being requested, the Center Record Officer or designee may deny the request but shall provide the requestor with an opportunity to revise the request by informing the requester of the manner in which records are maintained by the Center and accessed in the ordinary course of business. The request for records need not be in writing. The requestor shall not be required to provide his/her identity or the intended use of the requested public record(s).  The request can be made by calling Teresa McGinnis at 740-797-0064 or the recommended Records Request Form can be sent via mail or email to:

Teresa McGinnis
PO Box 40

21 Birge Drive
Chauncey, Ohio 45719

teresa.mcginnis@athensmeigs.com

A person may obtain copies of the Center’s public records upon payment of a fee. A person who requests a copy of a public record may request to have said record duplicated on paper, on the same medium on which the Center keeps the record, or on any other medium in which the custodian of records determines that said record reasonably can be duplicated as an integral part of normal operations. A person who requests a copy of a public record may choose to have that record sent to him/her by United States mail or by other means of delivery or transmission provided the person making the request pays in advance for said record as well as the costs for postage and the mailing supplies.

Paper copies cost $.06 per copy.  The base mailing cost is $.055.  If one standard envelope cannot be used, the price will vary based on the number/size of envelopes used and the actual cost to mail the copies.  The most economical method to mail the completed records request will be used unless otherwise requested.

The number of records requested by a person that the Center will transmit by U.S. mail shall be limited to ten (10) per month, unless the person certifies, in writing to the Center, that the person does not intend to use or forward the requested records, or the information contained in them, for commercial purposes. "Commercial" shall be narrowly defined and does not include reporting or gathering news, reporting gathering information to assist citizen oversight or understanding of the operation or activities of the Center, or nonprofit educational research. (R.C. 149.43(B)(7))